815.476.6616

Shred X Services

Bins and Receptacles

We offer both types of Secure, Locked, Document Containers AT NO CHARGE! NO RENTAL FEES!

Our team can help you select shredding bins best suited to the capacity, location needs and budget requirements of your business. Below are the shredding bin selections that will fit into any business environment.

Executive Console

These attractive consoles have a file cabinet look that allows the console to be placed in any office or hallway, keeping the public areas looking professional.

2-Wheeled Bin

2-wheeled bins are a great choice and are very cost efficient. It provides a large capacity for shredding and maneuvers easily on molded rubber wheels. It provides a lid with a molded paper slot which prevents prying eyes from looking on or reaching hands in to grab a document.

Document Shredding Services

Record Retention Recommendations

Recommendations on document retention are listed in the tables below. Different types of records need to be retained for different time periods.

The time documents should be kept depends on appropriate laws, IRS and governmental regulations, and third-party requirements.

These recommendations on Document Retention are general guidelines. They are NOT advice for any specific circumstance! There is no retention limit for documents when fraudulent activity has occurred.

General Financial Records
Type of Record Retention Period (Years)
Auditors’ reports Permanent
Bank debt deduction 7
Bank deposit slips, reconciliations, statements 4
Bills of lading 4
Budgets 2
Checks – cancelled 4
Contracts – purchase and sales 4*
Credit memos 4
Depreciation records 4*
Employee expense reports 4
Employee payroll records (W-2, W-4, annual earnings records, etc.) 6*
Financial statements — annual Permanent
Financial statements — interim 4
Freight bills 4
Internal reports (Work orders, sales reports, production reports) 4
Inventory lists 4
Invoices – Sales and cash register receipts, merchandise purchases 4
Invoices — purchases (permanent assets) 4*
General ledger Permanent
Journals  
General, cash receipts, cash disbursement, and purchase journals. Permanent
Payroll journal 4
Petty cash vouchers 4
Subsidiary ledgers (accounts receivable, accounts payable, etc.) 6
Time cards and daily time reports 4
Worthless securities 7
* Retention periods begin after termination, expiration, disposal, etc. of item.
Business Records
Type of Record Retention Period (Years)
Articles of incorporation Permanent
Bylaws Permanent
Contracts and agreements (government construction, partnership, employment, labor, etc.) Permanent
Copyrights and trademark registration Permanent
Legal correspondence Permanent
Minutes Permanent
Mortgages and note agreements 6*
Patents Permanent
Personnel files 4*
* Retention periods begin after termination, expiration, disposal, etc. of item.
Insurance Records
Type of Record Retention Period (Years)
Accident reports 6
Fire inspection reports 6
Group disability records 6
Insurance policies 6 *
Safety records 6
Settled insurance claims 4 *
* Retention periods begin after termination, expiration, disposal, etc. of item.
Pension / Profit Sharing Records
Type of Record Retention Period (Years)
Actuarial reports Permanent
Associated ledgers and journals Permanent
Financial statements Permanent
IRS approval letter Permanent
Plan and trust agreement Permanent
Tax Records
There is no limit for returns that are filed fraudulently or that substantially underreport income.
Type of Record Retention Period (Years)
Tax returns and cancelled checks
(federal, state and local)
Permanent
Sales and use tax returns Permanent
Payroll tax returns 4
Pension/profit-sharing informational returns Permanent
All retention periods begin with the date the return was filed. If the statute of limitations concerning a tax year is extended, the retention period should be extended accordingly.

Special Offers

20% Offyour first shredding order *Disclaimer: not to be combined with any other offer. Offer expires 12/31/2017.
Start monthly service & get your First Month Free *Disclaimer: not to be combined with any other offer. Offer expires 12/31/2017.

Document Management & Storage

Tired of all the extra fees?

  • No monthly administrative fees
  • Private viewing room available at no extra cost
  • No fees for data entry
  • No charge for barcode labels

Overview of Services

What we do for you…

We will take every precaution to make sure your documents are safe & secure. All employees are background checked and any visitors are accompanied by an authorized employee at all times. We record all activity via barcode labels, barcode scanners & signed receipts. We provide secure and insured vehicles for document pick-up and drop-off. After your records have reached their retention period, we offer document destruction at the appropriate time.

Document Destruction

Shred X mobile shredding trucks destroy materials at your location and provide a certificate of destruction or one of our employees will transport your documents in a safe and secure manner to be destroyed at our warehouse.

Shred X secure document destruction service is efficient and secure. Our standard offering includes:

  • Door to door, mobile document shredding services
  • Business, storage unit, and residential option
  • Removal of boxes from attics & basements…no problem!
  • Absolutely no fuel charges
  • Immediate certificates of destruction for mobile shredding
  • Complete destruction can seen from our video monitoring system
  • Attentive, helpful staff

Shred X Service Area

Our service area includes much of the Chicagoland area and it’s suburbs.

Including Chicago, Joliet, Naperville, Schaumburg, Downers Grove, Kankakee, Northbrook, Elgin, Crystal Lake, Tinley Park and their surrounding areas.

We are a mobile document shredding company that comes to your home or office to not only remove, but destroy your sensitive information. And, we’ll do this right in front of you! Save time and money while increasing office productivity.

Document Shredding Services